Every year Host Chapters and IPMS/USA members alike struggle to manage the demand for rooms in the flagship hotel. For the 2025 show, our team moved out early to try and address historical problems and mitigate them as best as we can in coordination with our hotel partner, Embassy Suites.

The problem as we all know is that every years some folks attempt to jump the line and park a reservation at the Flagship hotel as soon as the host city is announced, then wait till the convention rate is released and switch over their reservation to get the better rate inside the room block. Another issue is members reserving multiple rooms for themselves and friends. Together these contributes to the reality that the block sells out within minutes of going live.

What we have done is to work with Embassy Suites to protect our convention room block and create a process that is as fair and equitable as possible.

First, our Embassy Suites partners will not honor reservations made prior to the convention block's release, by permitting them to move an advanced reservation into the convention room block. Those folks have already been notified and they may elect to keep their reservation at the regular rate, or cancel their reservation and take their chances getting in at the convention rate when the block is released. It is important to note that any advanced reservation made, if kept by the member WILL NOT count against our contracted room block.

Second, There will be a minimum three-night stay per reservation.  Also, anyone wanting to reserve multiple rooms will be charged the full first night's rate plus tax for each room reserved. This will be NON-REFUNDABLE, (exceptions for limited emergency situations). That means if you're the person making 4-5 room reservations be prepared for your card to be charged the first nights rate for EACH room you reserve, non-refundable. We know this may bother some of you but it really is the only way to keep things fair for everyone who wants to get into the Flagship hotel.

Again, we have heard members complaining about access to the Flagship, we get it.  We are sure we have done all we can to ensure the contracted room block won’t be poached, and will dissuade others from making multiple reservations without regard to others trying to get in.

Finally, we have a total of seven hotels under contract. All are within a mile and a half from the venue, so everyone will have a place to stay that is convenient to the show. 

Take care and we’re looking forward to greeting you all in Hampton!

Hotels

Embassy Suites Hampton

Convention center hotel steps from arena events

Embassy Suites is our Flagship, convention hotel again in 2025.  We've blocked 250 rooms for the 2025 IPMS/USA National Convention.  We know everyone wants to get into the convention hotel so new reservation processes have been coordinated with the hotel to make getting a room here as fair as possible.  

The hotel is connected to the Hampton Roads Convention Center by a covered breezeway.  It is only a few steps from the Hampton Coliseum, about a mile from Bluebird Gap Farm, with Downtown's Virginia Air & Space Museum three miles away. They offer made-to-order breakfast, complimentary evening receptions, a fitness center featuring a Peloton® Bike with toe cages, and an indoor pool.

The hotel is offering a discounted parking rate for IPMS/USA members staying at the Embassy Suites.  The discounted rate is $5.00 per night.  The Promo code is: HLFPA.  Member should request this discounted rate when making their reservations.

Comfort Inn and Suites Hampton

A refreshing stay near the Chesapeake Bay

Our Comfort Inn & Suites® Hampton near Coliseum hotel is designed to bring you a great stay consistent with what you’ve come to expect from our line of hotels. Guests can access free WiFi from anywhere on the property and enjoy a free coffee along with their free breakfast, which comes with all kinds of hearty and healthy options. We also have free parking so you can save a bit of time and money in one of Virginia’s busiest downtowns, and get where you need to go right away.

Courtyard by Marriott Hampton

Embrace convenient travel at our Hampton, Virginia hotel

Maximize your time away from home at Courtyard Hampton Coliseum Central. Our contemporary hotel features an unrivaled location within walking distance of the Hampton Roads Convention Center and Hampton Coliseum. Easily access Langley Air Force Base. Following your eventful outing, rest in our spacious rooms and suites. We provide for your utmost comfort with complimentary WiFi, plush bedding and ergonomic workstations. Treat your taste buds to delicious dining at our onsite restaurant. The Bistro serves delectable breakfast and dinner options as well as handcrafted cocktails and Starbucks coffee. Make a pit stop at The Market for a wide selection of snacks and beverages. Our active travelers can enjoy a heart-pumping workout session at our 24-hour fitness center. Need to host an event, we offer two adaptable event venues, AV equipment and planning services for your business meeting or social gathering. From start to finish, Courtyard Hampton Coliseum Central covers all of your needs.

 

Holiday Inn Express Hampton

Stay close to Hampton businesses, attractions, and Langley AFB!

Our Hampton, VA hotel is one mile from Hampton Coliseum and the Hampton Roads Convention Center, and minutes from Hampton University, the Virginia Air and Space Center Museum, Buckroe Beach and Christopher Newport University, Langley Air Force Base, Boo Williams Sports Complex, and Peninsula Town Center. Seven miles from the Williamsburg-Newport News Airport, the hotel offers a complimentary Smart Breakfast, and high-speed wireless Internet access. We’re located at exit 263 off of I-64 between Williamsburg and the Virginia Beach Oceanfront. Maintain your exercise regimen in our Fitness Center, swim year-round in our indoor pool, or catch up on work in our Business Center. Our event space is perfect for meetings or events for up to 30 people.

Hyatt Place Convention Center

Enjoy the Best Hampton Has to Offer

Our Hyatt Place Hampton Convention Center is located steps away from the Hampton Convention Center & Hampton Coliseum. Enjoy the nearby Peninsula Town Center which hosts a variety of restaurant, retail, & entertainment outlets. Our uniquely modern event space accommodates up to 180 people and extends to a beautiful outdoor patio.

Red Roof Inn Hampton Coliseum

Sleep Easy. Spend Less.

Red Roof Inn Hampton Coliseum & Convention Center is one of the best budget hotels in Hampton, VA that’s right off of SR-238 with easy access to I-64. We are also near Hampton Coliseum, Hampton University, Buckroe Beach and Newport News/Williamsburg International Airport (PHF).We offer our guests free Verified Wi-Fi, a free expanded cable package featuring HBO and free coffee in the lobby. Red Roof Inn Hampton Coliseum & Convention Center is a pet-friendly hotel.

Spring Hill Suites by Marriott Hampton

Hampton Roads All-Suite hotel in Hampton, VA.

Whether a business trip or a weekend getaway, the SpringHill Suites in Hampton Virginia promises a refreshingly unexpected stay we know you will appreciate. Indulge and unwind in our spacious suites separate sleeping and living room areas. Head to our lobby for a complimentary hot breakfast each morning or start your day in our modern fitness center. Enjoy our convenient location near dining and shopping, and attractions like the Peninsula Town Center, Hampton Coliseum, Boo Williams SportsPlex, Hampton University and Buckroe Beach. We are ideally located for those traveling on business for Boeing, Ernst and Young, and Huntington Ingalls. Do not forget to bring your four-legged friend to our pet-friendly hotel when you visit the Hampton area.